Rail Billing (Export Loads)
A Rail Billing for loaded export container is required to be sent by a trucking company to an SS line, subsequently forwarded to the rail company, so that containers will be received by the rail company. Without this authorization in place, a container will not be allowed to be delivered by a truck driver.
The rail company will not accept the rail billing sent directly by a trucking company. It will only accept the rail billing from the SS line directly as the SS line is the payer for the transportation over the rail road.
After an empty container is picked up from the depot, the truck drives to the shipper, and the container is loaded. The trucking company dispatch submits a rail billing request to the SS line with info received from the truck driver.
Once the rail billing is confirmed by the rail company, the load can be received by the rail company (in-gated), but only on that specifically authorized day of the rail billing which is the day the rail billing is submitted.
Rail billings are to be submitted on the same day as the container delivery to the rail company, with two hours advance notice, if possible. Do NOT submit rail billings for a future day.
Review Rail Billing request flow
Email Rail Billing
When sending a rail billing to the following SS Lines, follow the instructions below:
APL/CMA
ACL
Maersk
ZIM
Evergreen
Yang Ming
Rail billing email includes booking no, container no, piece count, weight, seal no, Open up a confirmed work order, and Click Rail Billing.
When an export load has port of loading (POL) in Canada (normally CP and CN rail Terminals), add the AES number in the email to the SS line requesting rail billing.
The email must include:
Container number
Container size
Booking number
Commodity
Weight
Seal number
AES (if required, POL is in Canada)
Review the email for accuracy, and Click Send Email.
Web Portal Rail Billing
These SS lines require rail billing to be submitted through their web portals:
Hyundai
When sending a rail billing to Hyundai, follow the instructions below:
Open a browser and navigate to the following URL:
Click Export:
Click Export Railbilling:
Enter Booking number and Click search.
Enter information:
Container number
Seal number
Weight
Number of pieces
Click Update.
AES not requested in Hyundai as Hyundai does not use CN and CP as rail terminals
Pop up will show up showing Rail billing was submitted successfully. No further action is required.
OOCL
Website:
Enter login credentials and Click Login.
Enter Booking number.
If the plus sign in below image is green it means the rail billing is ok to be submitted. If it's grayed out, it means there is a problem. Either the rail billing was already submitted, or the booking is out of the receiving window at the Terminal. If Port of loading is Canada (CP and CN Rail) then the AES# field will appear to fill in the information.
Click on plus sign.
Read the user agreement and Click Accept.
A window will open up where you enter the following information:
Seal number
Cargo Weight
Piece Count
AES ITN no. for when the rail terminal is going to be CP or CN
Click Submit to get the pop up confirmation.
COSCO
Website:
Click on Submit a Request
Select Intermodal & Equipment in Shipment Type Select Loaded Railbill Requests on Services Click Submit
When Loaded Railbill Requests is selected, a pop up window will display. Fill in the AES# (if required, for loads going via Canada Ports)
When the popup show below is displayed, fill in the following information:
Telephone number
Container
Size/Type
Commodity
Weight
Booking number
Earliest Receiving Date (ERD)
AES number (if required for containers going via Canada Ports)
Piece count
Seal number
Click Submit.
O.N.E.
Login to your ONE account
Click on Pre-Rail Billing Submission
Complete the following form with the required information:
Booking number
Street Turn: With or Without
Container number
Weight
Seal number
AES number, if required
Click Validate
A pop-up window will display confirming that the rail billing request has been successfully submitted.
MSC
Open the MSC rail billing portal:
Enter Booking Number, and Click Search.
Enter booking information.
If the shipment is delivered via a Canadian port, AES number will need to be provided.
SM Line
Open the SM Line web portal:
Click Rail Billing
AES not requested in SM Line portal as SM Line does not use CN and CP as rail terminals.
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